SAS 115 Process

SAS 115 Process

  1. BAIRS reports are generated by Millie Calingo after prior month closes and sent to the following staff to review accuracy and reconcile. Deadline for staff to respond to Millie Calingo is the Monday before the finance meeting each month.
    • Phil Walz: TAS 
      • Dept ID: 13194
    • Patrick Allen: Student Aid
      • Dept ID: 13197
    • Rose Huynh: Faculty Funds 
      • Dept ID: 13192, 13195, 13196, 13198
    • Millie Calingo: Department 
      • Dept ID: 13190, 13199
  2. The Budget Officer reviews the overall activities and identify deficits and discrepancies. Make appropriate adjustments, as needed.
  3. The department reviews the following revenue and expenses.
    • Operating Transfers
    • Donation Income
    • Deposits
    • Endowment Revenue
    • Payroll Expenses
    • General Monthly Expenses (Travel and Entertainment, Purchasing, Recharges, etc…)
    • bluCard and Event Planner Card Activities
  4. Month End Close Reporting Checklist (form can be found on the Econ shared drive in Finance folder)
    • GL Sum By Five Chartfields
    • GL Detail Transaction Verification
    • GL Customer Report Fund 7 Column
    • GL Sum Dept Fund Deficits
    • GL Encumbrance Report
    • Payroll Expense Detail
    • Payroll Exception Report (If Applicable)
  5. Identity Management (User System Access) Review
    • Dean’s office provides this report. Depending on when the report is provided, that is when the department reviews the user access.
    • Department reviews identity management (user system access) reports periodically.
    • Reviewed during the months of October, January, April, and July
  6. Completed SAS 115 report is discussed during the Finance Meeting every first Thursday of each month.
  7. Once final, Rose Huynh and Millie Calingo signs the Month End Close Reporting Checklist cover sheet.