Teaching Resources

GRADES AND EXAMS

How do I turn in my grades?

Grades are submitted via Cal Central. Detailed information on submitting final grades is available on the Registrar's Office site. Log into Cal Central and click on your My Academics tab, where you will see a list of your classes. To the right of each course listing you will find an Enter Grades link that will take you to your grade roster page, where you can submit midterm and final grades. The Registrar's Office has produced several simple and clear Quick Guides, Walk-Through Vidoes, and FAQs to help you. If you encounter any technical problems, please write to egrades@berkeley.edu and the Registrar will help you.

The deadline for submitting final grades to the Office of the Registrar is five days following the end of the term.

The instructor assigned to the class listed in the Class Schedule and the instructor's approved proxy may submit grades, but only the instructor may approve grades. If a student's name does not appear on your course roster, it means that student is not officially enrolled in the course. Please contact the student and refer him or her to the Dean's Office of his or her college.

Do I have to give a letter grade to any undergraduate students who are taking the course P/NP?

For students who selected the P/NP grade option, you should assign these students a P, NP or Incomplete as appropriate. However, the Econ Dept strongly encourages faculty members to record the letter grade the student would have earned by noting it using the Comments link in your roster. It is very helpful to record the letter grades in case the student or Econ staff need to refer to this information in the future.

What are the procedures for correcting an erroneous grade?

For changing grades assigned in Fall 2016 or later: Please follow the procedures for Changing Grades via Cal Central.

For changing grades assigned in Summer 2016 or earlier: An email may be used to petition the Registrar for a grade change by writing to egrades@berkeley.edu. Please note the grade change must come from the instructor of record, and the request should include an explanation for the change (e.g. clerical or procedural error, correction of a miscalculated grade, etc.).

 

What are the procedures regarding Incomplete (I) grades?

By Academic Senate rules, a grade of Incomplete (I) may be assigned only to students who are doing passing work in your course but who are unable to complete the semester's work due to circumstances beyond their control; for example, illness or death in the family, or a personal or family emergency. Whether to assign an Incomplete is up to the instructor's discretion, but an I grade should not be asssigned to a student who did not attend the course. Responsibility for requesting and finishing an Incomplete rests squarely on the student. The Incomplete will convert automatically to a grade of F or NP if the student does not complete the course by the first day of instruction of the following corresponding semester, or sooner if you choose an earlier deadline.

Instructors awarding an I grade must specify in a written statement to the undergraduate chair the reason for awarding the I grade, the nature of the work to be completed, the percentage of the grade to be based thereon, and the grade earned up to that point. To do this, download and complete the Instructor/Student Contract for Incomplete Coursework form. This form should be turned into the Economics Undergraduate Advising Office, 539 Evans Hall.

Note: If you are assigning an Incomplete, do not instruct the student to re-enroll in the course, even if you have arranged for the student to take a final exam in a future semester. This will cause the student's Incomplete grade to convert to a grade of F and it will be reflected in their academic history.

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How do I submit a grade when a student has finished an Incomplete?

For an Incomplete assigned in Fall 2016 or later: You will submit the grade that is to replace the Incomplete via Cal Central as though it were a grade change. Follow the instructions for changing grades and choose Resolve Incomplete Grade under Change Reason.

For an Incomplete assigned in Summer 2016 or earlier: The student should give you a form called Petition to Remove an Incomplete Grade at the time he or she finishes the final work for the course. The student should fill in the information on the top half of the petition before giving it to you. You will need to complete the lower half of the form, noting the student's grade. Please do not return the completed form to student. The instructor should submit the form to an advisor in the Undergraduate Advising office, 539 Evans Hall, who will then forward it to the Registrar.

What are midterm status reports?

Even though you are not required to submit mid-term status reports, it is important that you do submit such reports whenever you can since they provide useful information for students, particularly those on academic probation. They also enable the student services team to identify and help students who encounter academic difficulty during the term. If you do not have any way of determining a student's academic status in your class when mid-term status reports are due, it's not necessary to submit a report.

Do I have to give a final exam?

According to University policy, final examinations are required in all undergraduate courses. Final exams shall be completed by all students within an announced time limit (no longer than three hours), and be given at the time listed in the Online Schedule of Classes. Final examinations are optional in graduate courses and are given at the instructor's discretion, and when given are usually administered in department space. Exam locations are published in the schedule of final examinations toward the end of the semester.

What are my responsibilities, as an instructor, during exams?

As stated in the COCI (Committee on Courses of Instruction) Handbook, it is the responsibility of the instructor to arrange for and monitor the conduct of the final examination, or its equivalent, in a manner that detects and discourages academic dishonesty.

In the Economics Department, instructors are responsible for making sure their finals are proctored and instructors are normally present during the final exam. In those unusual cases where the instructor is not present, they will need to ensure that their GSIs and/or readers are able to proctor the exam effectively, or they will need to find a *qualified* proctor(s) themselves (e.g. another faculty member). Departmental funds are not available to pay for proctoring services, except in the rarest of circumstances and per approval from the Vice-Chair.

Students are responsible for making sure that their schedules do not contain any conflicts of lectures, discussion sections, and final exams. If you are asked by a student to make an accommodation for them because your final exam conflicts with that of another course they are enrolled in, you are under no obligation to make such accommodations.

Are instructors required to keep final exams and grading records?

Instructors may opt to either return final exams (or copies of them), or retain them in the Econ main office (530 Evans Hall) where students may view them. Final exams are retained by Joe Sibol in the main office (530 Evans Hall) for thirteen months after the date of the final exam. Final exams are kept for the thirteen-month period by the Department for reference in case a student wants to challenge the final grade that he/she received. The grading records also play an important role in a dispute or challenge should one arise.

Please direct students to Joe if they are interested in reviewing their exams. Joe coordinates this process each semester for the Department.

What do I do about plagiarism and cheating?

The Berkeley Center for Teaching and Learning provides many suggested strategies for instructors to help them minimize the occurrence of academic dishonesty. However if you or one of your GSIs suspect that a student has committed plagiarism or cheating, the Graduate Student Instructor Teaching and Resource Center provides an excellent description of procedures for both instructors and GSIs to follow for resolving or reporting the incident. You may contact Patrick Allen at the Department level for assistance with resolution and/or required paperwork.